Is there a mobile app for expenses?

Yes, employees can use the Odoo mobile app to submit expenses, take receipt photos, and track reimbursement status on iOS and Android.

Can expenses be billed to clients?

Yes, expenses can be linked to projects or sales orders and reinvoiced to clients with optional markup.

How do approval workflows work?

You can configure multi-level approvals based on expense amount, category, or department. Managers receive email notifications for pending approvals.

Can expenses be paid through payroll?

Yes, approved expenses can be included in the next payroll run for reimbursement, or processed as separate payments.

Odoo Expense Management: Simplified Expense Tracking

From receipt to reimbursement in clicks. Odoo Expense Management makes it easy for employees to submit expenses and for managers to approve them.

Managing employee expenses doesn't have to be painful. Odoo Expense Management streamlines the entire process from submission to reimbursement. Employees can sn...

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Managing employee expenses doesn't have to be painful. Odoo Expense Management streamlines the entire process from submission to reimbursement. Employees can snap photos of receipts with their phone, managers can approve with one click, and finance can process reimbursements efficiently. With built-in policy enforcement and analytics, you maintain control while providing a great employee experience.

What is Odoo Expense Management?

Odoo Expense Management is a module that handles the complete expense lifecycle. Employees submit expenses with receipts via web or mobile app, managers review and approve, and finance processes payments. The module supports expense policies, per diem allowances, and integrates with accounting for seamless posting and reimbursement.

Odoo Expense Management Features

📱

Mobile Submission

Employees can submit expenses and receipts from their smartphone.

🤖

OCR Receipt Scanning

Automatically extract data from receipt photos using AI.

✅

Approval Workflow

Configurable approval workflows based on amount, category, or department.

📋

Expense Policies

Set spending limits and allowed expense categories per employee or department.

💳

Reimbursement Processing

Process payments via payroll or direct payment methods.

📊

Analytics & Reporting

Analyze expense patterns by employee, department, category, or project.

Benefits of Odoo Expense Management

Faster Reimbursement

Digital workflows mean employees get reimbursed faster than manual processes.

Better Compliance

Automatic policy enforcement ensures expenses follow company guidelines.

Reduced Fraud

Digital receipts, audit trails, and approval workflows reduce expense fraud.

Time Savings

Employees and managers spend less time on expense paperwork.

Odoo Expense Management Use Cases

Travel Expenses

Track flights, hotels, meals, and transportation for business travel.

All Industries

Sales Team Expenses

Manage client entertainment, mileage, and field expenses.

Sales Organizations

Project Expenses

Track billable expenses to charge back to clients.

Consulting

Remote Work Expenses

Handle home office and equipment reimbursements.

Technology